Accountant (AP)

Job Description

• Ensure accurate and timely accounting of supplier invoices, credit notes and other AP transactions such as expense claims in accordance with company policies and applicable accounting requirements.
• Review invoices and supporting documentation for completeness, appropriate approvals, correct accounting treatment and compliance with established procedures.
• Ensure appropriate matching of purchase orders, goods/services receipts and supplier invoices where applicable.
• Investigate and resolve invoice discrepancies, blocked invoices and other exceptions together with Procurement, Supply Chain, requestors and suppliers.
• Maintain accurate supplier balances and ensure AP transactions are correctly reflected in the General Ledger.
• Perform regular supplier reconciliations and investigate differences in a timely manner.
• Monitor AP aging and identify unusual, overdue or long‑outstanding balances requiring follow‑up.
• Ensure supplier advances, deposits, debit balances and other exceptional AP positions are appropriately monitored and reconciled.
• Maintain complete and traceable supporting documentation for AP transactions.

• Prepare accurate and timely payment proposals in accordance with agreed payment schedules and supplier terms.
• Verify that proposed payments are supported by appropriate documentation and approvals before submission to Treasury/payment authorization.
• Coordinate with Treasury on payment execution and resolve rejected, returned or otherwise unsuccessful payments.
• Ensure appropriate segregation of duties between invoice processing, payment preparation and payment authorization.
• Identify duplicate payments, unusual transactions or control exceptions and elevate them appropriately.
• Support urgent or exceptional payments while ensuring required controls and approvals are maintained.

• Complete assigned AP closing activities according to the Finance closing calendar.
• Ensure the AP subledger is complete and reconciled to the General Ledger at month‑end.
• Prepare and post assigned accruals, reclassifications and other AP‑related journal entries with appropriate supporting documentation and approvals.
• Review goods received/invoice received and other relevant clearing accounts and follow up outstanding items.
• Prepare assigned balance sheet reconciliations and ensure reconciling items are investigated and resolved.
• Provide explanations and supporting schedules for material movements and unusual balances.
• Support monthly balance sheet reviews and follow up agreed actions.
• Support internal and external audit requirements relating to AP and assigned accounting areas.

• Support maintenance of supplier master data in accordance with defined responsibilities and approval procedures.
• Ensure supplier master‑data changes are appropriately documented, independently verified and approved.
• Pay particular attention to sensitive changes such as supplier bank‑account information.
• Monitor AP data quality and identify incorrect or inconsistent master data affecting accounting or payments.
• Comply with applicable segregation‑of‑duties requirements and immediately elevate identified control weaknesses or suspicious transactions.

• Work closely with Procurement, Supply Chain and business stakeholders to ensure an effective end‑to‑end Purchase‑to‑Pay process.
• Proactively follow up missing purchase orders, goods receipts, approvals and other issues preventing timely invoice processing.
• Help stakeholders understand P2P requirements and appropriate Finance procedures.
• Identify recurring process failures and work with relevant functions to address root causes rather than repeatedly resolving individual transactions.
• Maintain clear visibility of outstanding AP issues and communicate risks and bottlenecks to the Accounting & Financial Control Manager.
• Provide professional and responsive support to suppliers and internal stakeholders.

• Ensure invoices, payment documentation and other AP accounting records are appropriately maintained and traceable.
• Ensure physical and electronic documentation is retained in accordance with company policies and Vietnamese statutory requirements.
• Maintain documentation in a manner that supports efficient retrieval for internal control reviews, external audits and regulatory/tax inspections.
• Support continued digitalization of accounting documentation and reduction of unnecessary manual processes where possible.

• Actively identify opportunities to simplify, standardize and automate AP processes.
• Support development and maintenance of clear P2P procedures, work instructions and process documentation.
• Ensure important process knowledge is documented and appropriately shared within the Accounting & Financial Control team.
• Contribute to cross‑training and backup arrangements within Finance.
• Participate in Finance improvement and automation projects.
• Promote a transparent and collaborative way of working rather than dependency on individual knowledge.