Assistant Director of Finance & Business Support - InterContinental Phu Quoc

YOUR DAY-TO-DAY

• Direct/Manage everyday activity, plan and assign work ensuring you always have the right staffing numbers
• Develop your team and improve their performance through coaching and feedback, and create performance and development goals for colleagues
• Train colleagues to make sure they deliver with compliance and to the standards we expect
• Drive a great working environment for teams to thrive - linking up departments to create sense of one team
• Promote teamwork and quality service through daily communication and coordination with other departments
• Recommend or initiate any HR elated actions where needed
• Identifies training needs, develops formal training plans and conducts training sessions for accounting and operational staff in coordination with other departments
• Identifies staff with potential for promotion and/or transfer within Accounting operation

• Help create the department’s annual budget and the setting of departmental goals
• Monitor budget and control expenses with a focus on food, beverage, and labour costs….
• Assists and provides financial guidance in the formulation and implementation of Strategic Plan, Budget and KPO’s (Goals Program)
• Ensure an up to date cash flow projection is maintained and maximizes cash flow performance of the hotel through controls on inventory, credit and collection, disbursements, deposits and remittances
• Ensure excess cash is managed to maximize earning potential
• Prepares outlooks for forthcoming months and forecasts for the remainder of the year
• Prepares monthly position of actual results against budget, analyse results and recommend to Executive Committee measures required to meet budget
• Prepare consolidated quarterly position assessments for the General Manager
• Distributes outlook and forecast information as an up to date management tool for operating departments
• Implement and review financial controls and policies

• Communicate with Owners
• Obtains appropriate legal counsel regarding the business practices of the hotel and maintains an awareness of local laws, rules and regulations
• Select and monitor the Local Banking arrangements made for the operation of the Hotel in conjunction with the Hotel Owners
• Participates in local recognized professional and industry organizations
  Responsible Business
• Analyse financial and management reports
• Manage internal and external audits when they occur
• Provides administrative support to Management with reference to policy enforcement, business advice and operational assistance
• Provides safekeeping, including proper storage and access for all contracts, leases and other financial records
• Follows up on all capital expenditures to ensure compliance with original justification and approval
• Conducts monthly inspections and tests to ensure all departments are complying with required procedures
• Performs those duties required by the controls checklist issued by IHG Regional Director of Finance and Business Support / Area V.P. Finance
• Implements and maintains acceptable accounting practices and procedures as required by InterContinental Hotels Group Policy, generally accepted accounting practices, and as affected by local conditions
• Review of operating equipment stores to avoid unnecessary/excessive purchases and to eliminate (or at least be aware) of obsolete slow moving items
• Ensure all accounts are reconciled on monthly basis, review and approve those reconciliation’s
• Ensure payments are made to IHG (All Fees and billings) as fast as possible
• Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety
• Other ad-hoc duties – unexpected moments when we have to pull together to get a task done
• May assist with other duties as assigned by management

1. Education:
   • Bachelor’s degree in Accounting, Finance or related field. CPA preferred.
2. Service years in the field: 4-8 years in hotel accounting or audit.
3. Service years in supervisor/manager level: at least one year in an Assistant Controller or similar supervisory role, or an equivalent combination of education and work-related experience.
4. Knowledge and skills:
   • Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.
   • Proficient in the use of Microsoft Office
   • Problem solving, reasoning, motivating, organizational and training abilities.
   • Good Communication and writing skills
5. Language: Professional English and Vietnamese