Executive Assistant in HCMC Office

Who We Are

Responsibilities (not limited to):

I. Supporting Partner

• Checking Partner’s calendar and coordinate meeting invitations
• Tender business trip arrangements (Travel request, Flight ticket, Hotel booking and Car booking)
• Report/documents consolidation for Partner’s review and sign‑offs
• Inform Partner on management report and liaise with other team(s) for accordant actions
• Prepare meeting minutes
• Other admin tasks as requested

II. Supporting Team

• Tender expense, billing requests for assigned team(s)
• Timesheet management for assigned team(s)
• Arrange periodical executives meeting, weekly update meetings as assigned
• Prepare meeting minutes
• Manage team admin, operation task (stationary, company gifts, etc.); operation report
• Other admin tasks assigned

To qualify for the role you must have:

• You are a fresh graduated or having 1 year experience in admin or operation work
• Preferably major in accounting, finance, business, economics, foreign trade, banking…
• Proficient level of business English;
• Proficiency in Microsoft Office, especially Excel;
• Good in interpersonal and communication skills;
• Willingness to learn;

Skills & behavioral attributes

• Good interpersonal skills, time management and ability to handle stress;
• Microsoft Office efficiency;
• Strong teaming and prioritization skills, well‑organized;
• Must be energetic, committed & reliable;
• Handle confidential information with the utmost discretion;
• Demeanor is friendly, helpful & polite to build confidence that requests/requirements will be followed through & met.

What working at EY offers:

• You will join a young, dynamic team, genuinely passionate about its work, within a leading global professional services firm;
• We provide extensive training to help you to obtain the OSCP certification for the next 12 months;
• We provide extensive trainings, both on technical matters, as well on soft skills and project management;
• We will support you to “learn on the job” from more experienced professionals in our team, who take on a coaching and mentoring role;
• You get an entrepreneur facing experience as from day 1;
• The possibility to stay at EY (permanent contract) after a positive evaluation;
• At EY we are passionate about the inclusion and support of individuals of all groups. We do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.

EY | Building a better working world