Facilities Sr Coordinator

About the Role:

What You’ll Do:

• Manage the general day‑to‑day running and administrative duties of all office equipment.
• Interface with the landlord and clients for provision of services in lease.
• Coordinate PPM/CM activities for M&E, HVAC, electrical, water, fire safety, security systems, and other technical equipment.
• Conduct routine inspections, maintain maintenance logs, incident reports, and technical documentation.
• Supervise technical contractors; monitor SLA/KPI performance; support tendering and contract processes.
• Assist with office renovation and fit‑out, seating arrangements, workspace planning, and employee move‑in/move‑out.
• Support asset inventory, tracking, and asset disposal procedures.
• Manage work orders via CMMS/Service Insight and prepare KPI reports.
• Support statutory inspections, PTW/LOTO procedures, and ensure HSE compliance.
• Prepare technical reports and assist with OPEX/CAPEX budgeting.
• Collaborate with Soft Services and perform assigned operational tasks.
• Assist Facilities Manager to tender/negotiate/contracts with Service Suppliers.
• Manage vendor relationships and train vendors on work order and billing procedures.
• Basic accounting and bookkeeping for facility/admin invoices; code and allocate to responsible Cost Centres, check invoices. Raise PO, payment request in the system and follow up.
• Identify quality improvements in processes and procedures and implement where necessary.
• Other tasks as assigned.

What You’ll Need:

• At least 5‑years experience in building operations or M&E technical roles.
• Strong understanding of M&E/HVAC systems; ability to read technical drawings.
• Experience in asset inventory, asset tracking, and using IT tools to monitor workflows.
• Excellent customer service skills are required as first point of contact for clients.
• Good oral and written communication skills – including the ability to write routine reports and correspondence, respond to common inquiries or complaints from clients, co‑workers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.
• Good at English in verbal and writing.
• Strong computer skills to operate various technical computer systems. Proficiency in Microsoft Office software to include Word, Excel, PowerPoint, and the Internet.

About CBRE Group, Inc.