Mô tả công việc
Job Summary
Finance and Administration Officer (FAO) at Lutheran World Relief in Vietnam. Responsible for financial, accounting and administrative operations for the Vietnam program, following organizational policies and international accounting standards.
Responsibilities
- Maintain filing system (hard copy and e‑files) of supporting documentation, including payment and receipt vouchers, payroll vouchers, tax documents, bank statements and reconciliations.
- Prepare financial transactions such as payment requests and enter them into accounting software.
- Prepare monthly cash advance requests for office operations with inputs from country managers.
- Extract and consolidate reports from financial systems for country managers to prepare financial report submissions to headquarters.
- File taxes, including withholding taxes and returns.
- Review advance requests and reconciliations/expense reports for accuracy; track repayment of advances and enforce related policies.
- Manage petty cash.
- Perform administrative procurement processes: file management, collect estimates/bids, run vendor vetting reports.
- Implement contractual terms for orders, receipt of goods, confirmation of completion of services, and payments.
- Assist with logistics for staff travel, events, workshops, etc.
- Carry out administrative tasks in the office, including receiving calls and correspondence.
- Collect and consolidate documents needed for audit exercises.
Education & Experience
- Bachelor’s degree in finance or a relevant field from an accredited institution.
- Minimum of 3 years of related experience.
- Experience in office administration and working in an international NGO and USG‑funded project is an advantage.
Knowledge, Skills and Abilities
- Demonstrated ability to apply generally accepted accounting practices.
- Proficiency in accounting, Word, Excel, PowerPoint, Outlook, SharePoint and web browsers.
- Familiarity with accounting software; experience with QuickBooks or MIP is a major advantage.
- Accuracy and attention to detail in project accounting, tracking, monitoring, writing, editing, typing and filing.
- Ability to work independently and as part of a team.
- Ability to prioritize, organize and carry out multiple tasks efficiently; ability to accept supervision.
- Ability to work with diverse groups in a multicultural, team‑oriented environment.
- Professional proficiency in written and spoken English; additional regional languages are a plus.
- Authorization to work legally in Vietnam.
Physical and Mental Requirements
- Physical: bending, standing, walking.
- Mental: learning new tasks, comprehending and retaining information, completing tasks independently, effective verbal and written communication, proficiency in computer software.
Working Conditions, Travel and Environment
- In‑person work policy; employees report to the office Monday through Friday.
- May occasionally work outside normal office hours to meet deadlines or during field missions.
- Must be able to travel for standard business purposes; may be exposed to precarious settings, high‑security risks, basic living conditions, weather conditions and infectious diseases.
Company Culture and Values
- Foster a work environment where everyone feels valued and included.
- Support employees’ evaluation and promotion based on skills and performance.
- Promote a safe, secure, and respectful environment for all members of the Corus family and stakeholders.
- Follow Corus Code of Conduct to prevent abuse, harassment, sexual abuse, exploitation and trafficking.
- Adhere to the Organizational Core Values.
- Corus International prohibits discrimination and harassment and provides equal employment opportunities.