Mô tả công việc
Overview
RMIT Vietnam is seeking a Finance Specialist, Asset Management responsible for maintaining accurate asset records, processing asset transactions, managing stocktakes, and preparing reconciliations and reports to ensure compliance with accounting standards, tax regulations, and RMIT policies. The role works closely with cross‑functional stakeholders to support asset lifecycle management, audit readiness, data integrity, and continuous improvement of asset management processes across the university.
Why Join RMIT Vietnam?
At RMIT Vietnam, international exposure meets real‑world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high‑performing environment.
What We Offer
- Competitive remuneration VND package for Vietnamese candidates.
- 13th month Tet bonus.
- Private Health insurance for you and your family, plus Personal Accident Insurance.
- Generous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet Holidays).
- Professional development and career advancement.
- Access to state‑of‑the‑art facilities and resources.
- A vibrant and diverse campus life.
Position Summary
The Finance Specialist, Asset Management supports day‑to‑day asset management activities within Finance Operations. Responsibilities include maintaining asset records, supporting asset transaction processing, preparing reconciliations and reporting, coordinating stocktake activities, maintaining supporting documentation, updating Workday asset data, and supporting audit, tax and compliance readiness.
Key Accountabilities
1. Asset Management
- Maintain accurate and complete asset records across campuses for fixed assets, intangible assets, leased assets, tools, inventory, capital expenditure, and construction‑in‑progress.
- Process asset transactions: additions, capitalisation, transfers, disposals, write‑offs, depreciation, amortisation, and related movements.
- Manage asset registration, tagging, classification, and inventory activities.
- Review and validate supporting documentation for asset‑related transactions.
- Identify documentation gaps, unusual transactions, classification issues, incomplete asset information, or potential non‑compliance and coordinate resolution.
- Undertake other duties as assigned.
2. Reporting
- Produce monthly asset‑related reporting and reconciliations in compliance with VAS and AASB.
- Conduct monthly and year‑end asset accounting close activities: depreciation, amortisation, lease accounting support, asset movement schedules, construction‑in‑progress updates, and reconciliation of asset registers to the general ledger.
- Provide timely reporting and analysis on asset management, capital works, and work‑in‑progress to management and stakeholders.
- Investigate accounting and reporting discrepancies and drive resolution.
- Support preparation of asset‑related reports for local statutory reporting, group reporting, management reporting, and Finance Operations deliverables.
3. Stocktake Management
- Lead the annual physical stocktake process for the whole University.
- Coordinate with schools and divisions to ensure timely submission of stocktake confirmations and high‑quality supporting information.
- Review and reconcile physical stocktake results against system records, investigate and validate discrepancies, and coordinate resolution.
- Manage stocktake trackers, discrepancy logs, follow‑up records and supporting evidence.
- Update asset records based on approved stocktake outcomes.
- Deliver and present stocktake reports, highlighting key findings and recommending follow‑up actions.
4. Compliance, Audit and Documentation Support
- Maintain audit‑ready asset schedules and working papers.
- Provide asset‑related information and supporting schedules for statutory audits, group reporting, tax reviews, and internal control assessments.
- Ensure completeness and proper maintenance of asset documentation for acquisitions, capitalisation, depreciation, amortisation, transfers, disposals, write‑offs, stocktake, and reconciliations.
- Maintain documentation supporting depreciation deductibility, VAT compliance, payment evidence, and other local tax requirements.
- Track audit and review findings and coordinate follow‑up actions.
- Own tracking and resolution of audit and review follow‑up items.
5. System, Data Quality, Stakeholder Management
- Maintain asset master data and perform regular data quality reviews.
- Liaise with Accounts Payable, Procurement, Property Services, ITS, asset custodians, and stakeholders to gather asset information and resolve data issues.
- Provide guidance and support on asset records, tagging, stocktake requirements, documentation standards, transfer and disposal processes, and asset management procedures.
- Coordinate external vendors and short‑term outsourced resources supporting annual stocktake activities.
- Proactively identify and recommend practical process improvements.
Key Selection Criteria
- Bachelor’s degree in Accounting, Finance, or a related field.
- 5‑6 years of relevant experience in finance operations, asset management, inventory control, audit support, or a related role.
- Working knowledge of fixed asset accounting principles, depreciation methodologies, capitalisation requirements, and asset lifecycle management under VAS and/or IFRS/AASB.
- Demonstrated experience in administering fixed asset records, stocktake coordination, reconciliations, documentation control, and asset‑related reporting.
- Experience with ERP systems, asset management modules, inventory/accounting tools; Workday experience desirable.
- Strong analytical and problem‑solving skills.
- Attention to detail and commitment to data accuracy and record integrity.
- Understanding of compliance, governance, audit trail and internal control principles.
- Strong stakeholder management, collaboration and communication skills.
- Ability to prioritise tasks, manage competing deadlines and work accurately during month‑end, year‑end, stocktake, audit and reporting periods.
- Proficient written and verbal communication skills.
- Ability to pass Working with Children check.
- Alignment with RMIT Values and Leadership Model.
How to Apply
Submit a resume and cover letter through the RMIT Careers page. Applications are accepted on a rolling basis.
Compliance Requirements
All academic appointments at RMIT Vietnam must meet University and local regulatory requirements, including English proficiency, background checks, and work permit eligibility for international candidates. Minimum IELTS (General) score of 6.0 (or equivalent).