Mô tả công việc
Job Purpose
The job holder is responsible for performing a variety of administrative activities including secretarial duties, ordering of supplies, scheduling appointments and travel, responding to information requests, preparing reports as well as providing events and meeting support.
Key Accountabilities
- Administrative Support
- Schedule and manage meetings, calls, and other appointments
- Manage database files, store official documents, related papers, contracts and documents
- Arrange to print, scan or photocopy documents as required at the unit
- Prepare documents for meetings and business trips
- Welcome, guide experts and guests as assigned
- Enforce established internal policies, regulations and procedures within the organization
- Answer questions by phone, email or face‑to‑face – to the extent allowed
- Take notes in the meeting minutes and reminders of superiors
- Prepare meeting rooms, print documents (if any) before the official meeting takes place
- Store approved documents as assigned
Key Relationships
- Direct Manager: Head of Division
- Internal Stakeholders: Assistants in Head of Divisions, BOD Office and Chairman Office
- External Stakeholders: Partners providing professional services, agencies and relevant authorities
Success Profile – Qualification and Experiences
- A Diploma certificate or higher in Finance, Banking, Economics, Business Administration, Management or a relevant discipline
- At least 3 years of experience in a similar role providing administrative support
- Strong organization skills and able to juggle multiple competing tasks / demands
- Able to work independently, exercise judgement and maintain confidentiality
- Proficient in MS Office (Powerpoint, Word, Excel, Outlook)
- Meticulous and pays attention to details
- English standard of proficiency as required for the role