Office Administrator

What You’ll Do:

Office & Facilities Administration

• Support daily office operations, facilities, maintenance, cleaning, security, and workplace readiness.
• Manage office supplies, pantry inventory, equipment records, and general administrative needs.

Employee & Workplace Support

• Support employee onboarding, offboarding, visitor arrangements, and day‑to‑day administrative requests.
• Assist with expatriate administration and maintain accurate, confidential records.

Travel & Events

• Coordinate business travel, accommodation, and local transportation.
• Support company meetings, team activities, and events, including venues, catering, and logistics.

Vendor & Purchasing Support

• Coordinate purchase requests, deliveries, invoices, and routine vendor follow‑up.
• Maintain vendor and purchasing records and escalate issues when needed.

IT & Equipment Support

• Track office and IT equipment and support employee equipment setup, distribution, and collection.
• Coordinate routine IT requests with internal support teams or vendors.

Finance, Safety & General Administration

• Prepare invoices, expense claims, payment documentation, trackers, and routine reports.
• Support office safety, security, compliance, and administrative projects.
• Identify recurring issues and opportunities to improve office processes and employee experience.

Who You Are:

• 2–4 years of experience in office administration, facilities, or a related role.
• Diploma or equivalent qualification is nice to have.
• Good written and verbal English communication skills.
• Strong organizational and time‑management skills with excellent attention to detail.
• Proactive, dependable, and able to manage multiple priorities independently.
• Strong coordination, and customer‑service skills, with a proactive nature.
• Proficient with Google Workspace and other common office software.
• Professional and trustworthy when handling confidential information.
• International or MNC experience is an asset.
• Able to work 5 days per week in our Thao Dien based office and support occasional off‑site administrative tasks.

Perks & Benefits:

• Salary range: 18,000,000 VNĐ to 27,000,000 VNĐ Gross/Month
• 13th‑month salary
• 15 days of vacation*
• 11 National Holidays
• 2 extra days (Christmas & 1 day of your choosing)
• 6 well‑being (sick) days*
• Excellent extended health care benefits packages (dental, health check, mental health…)

• We believe in fostering an environment of learning and growth at Article.
• Every role has a clear growth path that you and your manager create together, so you know what development looks like for you.
• Throughout the year, we have several in‑office training sessions covering a range of topics.
• You’ll also have access to many learning and development modules through our internal online learning platform.

• Employee discounts on many of our products produced in Vietnam

• Our modern office is in Thao Dien, with first‑come, first‑served (limited) secure scooter parking
• State‑of‑the‑art laptops with the tech and tools to easily collaborate
• Be a part of a multinational, collaborative office culture