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About Intrepid Vietnam
Intrepid Asia is a leading Ecommerce and Digital Solutions Provider in South East Asia. We offer end‑to‑end omni‑channel ecommerce management, a wide range of Digital Marketing Services and advanced Market Intelligence, all powered by state‑of‑the‑art in‑house Technology to our client base of leading international brands across all key marketplaces and social platforms in all 6 SEA countries. Brands love our regional presence, our excellent data‑driven and growth‑focused services which are enabled by the strongest team in the industry, and our advanced marketing and tech capabilities.
We are growing rapidly and as the exclusive partner of Flywheel in SEA, we offer many exciting opportunities to work with leading brands across multiple categories and key industry players. By joining us, you will work on the cutting edge of digital commerce in SEA, and experience what it takes to drive a successful ecommerce business end to end.
The team you will be part of
Reporting to the Senior People Operations Specialist, you will serve as a key support for the HR function in Vietnam. In this role, you will primarily be responsible for managing daily HR operational tasks and ensuring compliance with internal policies and local labor regulations. Your responsibilities will include supporting core HR processes such as employee life cycle, office‑related administration and other ad‑hoc tasks as assigned to ensure smooth and efficient people operations.
As a People Operations Admin Executive, you will take charge of
- People Operations & HR Administration
- Manage day‑to‑day HR operational activities including onboarding, offboarding, movements, employee documentation, and HR records management (e.g. new hires, promotions, transfers, re‑designation, resignations/terminations etc.)
- Maintain and update employee data in HRIS and ensure accuracy of personnel records
- Support employee lifecycle processes such as contract preparation, probation confirmation, employee transfers, and status changes
- Assist in maintaining HR policies and internal documentation
- Assist in maintaining the Admin process throughout the country and under our Group
- Compliance & Employee Support
- Maintain proper filing and documentation for HR compliance and internal audit purposes
- Support internal communications related to HR policies, processes, and updates
- Act as the first point of contact for employee HR‑related inquiries
- Process employee requests for information and related employment visas, permits, and regulatory applications
- Office Administration
- Support daily office administration to ensure a well‑functioning and organized workplace environment
- Coordinate office supplies procurement and manage relationships with office vendors and service providers
- Assist in managing office facilities, transportation, meeting rooms, and workplace logistics
- Support the organization of internal events, team activities, and company gatherings
- Other ad‑hoc tasks as assigned
What we are looking for - the ideal profile
- Bachelor’s degree in Human Resources, Business Administration, or a related field
- At least 6 months – 1 year of experience in HR operations, HR administration, office administration, or People Operations. Fresh graduates are welcome to apply
- Basic understanding of Vietnam labor law and HR compliance
- Detail‑oriented with strong people, organizational, and administrative skill
- Good communication and interpersonal skills
- Ability to manage multiple tasks and work in a fast‑paced environment
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and G‑suite
- English communication skills are preferred
- Able to start work immediately or with short notice is an advantage
In return, you will be getting
- Tackling the sophisticated people’s challenges in the rapidly evolving e-commerce landscape with data insights and innovative solutions
- Joining an all‑star People Team that consistently raises the bar by combining the systems and processes of a small multinational with the collaborative, innovative, and agile spirit of a startup in an ever‑evolving world
- A wide range of opportunities for development through structured learning programs covering both functional skills and broader growth
- A supportive culture and close collaboration between regional and local teams creating a close‑knit work environment
- Access to formal training, coaching, and the Intrepid Academy
- Competitive compensation and generous benefits, including comprehensive insurance and ample leave