Project Assistant

Job Summary

Responsibilities

• Provide basic administrative support, schedule meetings, manage expense reports and travel expenses, and track simple tasks.
• Support planning activities and prepare basic schedules.
• Assist with managing small tasks and track deadlines.
• Maintain project documents and assist in report preparation.
• Attend project meetings and prepare pre‑meeting and post‑meeting notes and memos.
• Plan project‑related meetings; book conference rooms; order catering; prepare materials.
• Support travel and logistical arrangements for events, conferences, and workshops, including invitations and procurement of materials, supplies, refreshments.
• Manage electronic files for the EpiC Vietnam Activity and review to ensure completion.
• Provide communication support; compile folders for external stakeholders; track communications materials inventory and request additional materials as needed.
• Coordinate with team members on administrative tasks.
• Ensure adherence to basic project guidelines and reporting requirements.
• Support identification of minor risks and track issues.
• Process payments: receive invoices, compile payment packages, obtain approvals, and submit for processing.
• Provide support with translation of reporting deliverables, presentations, contracts, and other materials as requested.
• Perform other duties as assigned.

Experience and Abilities

• Bachelor’s degree in English, communications, project administration, social work, public administration, public health, or a relevant field.
• Minimum 2 years’ experience in an administrative or translation role; experience with public health or NGO projects is an advantage.
• Strong organizational skills and ability to prioritize.
• Interest in learning new skills as part of a dynamic team.
• Excellent written and oral communication skills in English and Vietnamese.
• Proficiency in MS Office (Word, Excel, PowerPoint, etc.).
• Ability to travel as necessary.

Compensation

Benefits