Mô tả công việc
Overview
RMIT Vietnam is seeking a Project Coordinator, Campus Development to provide coordination and administrative support for the planning and delivery of major capital projects led by Senior Project Managers within the Infrastructure Program Delivery function.
What We Offer
- Competitive remuneration VND package for Vietnamese candidates
- 13th month Tet bonus
- Private Health insurance for you and your family, plus Personal Accident Insurance
- Generous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet Holidays)
- Professional development and career advancement
- Access to state‑of‑the‑art facilities and resources
- A vibrant and diverse campus life
Position Summary
The Project Coordinator, Campus Development provides coordination and administrative support for the planning and delivery of major capital projects led by Senior Project Managers within the Infrastructure Program Delivery function. The role supports integration and coordination of multiple work packages within the campus development programme, assists with project documentation and reporting, and helps ensure that governance, safety, risk and quality requirements are met in line with program‑level frameworks.
Key Accountabilities
- Project and Program Support
- Assist with preparing and updating project plans, schedules, risk registers and status reports for assigned projects
- Coordinate project meetings and workshops, including preparation of agendas, minutes, action logs and follow‑up tracking
- Support integration and coordination of multiple work packages within the campus development programme
- Assist in consolidating project level data and updates for program level reports, dashboards and governance papers
- Design and Buildability Support
- Coordinate distribution of design documentation to stakeholders and PM consultants
- Collate comments and inputs relating to buildability, operational impacts and safety
- Assist in tracking design changes and ensuring updated documentation is issued and recorded
- Coordination with PM Consultants, Designers and Contractors
- Support Senior Project Managers in coordinating communications and information exchange with external PM consultants, design teams and contractors
- Track and follow up on information requests (RFIs), submittals, approvals and other project correspondence
- Assist with organising site visits, inspections and stakeholder engagement activities
- Reporting and Governance Support
- Prepare draft progress reports, dashboards and presentations for internal governance forums
- Ensure project data, risks, issues and actions are accurately recorded in program level systems and tools
- OH&S, Quality, Non‑Conformance and Defects Support
- Support PM consultants and OH&S staff in collecting and recording safety documentation and tracking corrective actions
- Assist with maintaining risk registers and compliance checklists
- Maintain registers for non‑conformances, defects and punch list items
- Handover, Finalisation and Lifecycle Support
- Assist in compiling project finalisation documentation, including as built drawings, test records, O&M manuals and asset registers
- Support coordination of handover activities between project teams and Campus Operations, ICT, OH&S and other service units
- Stakeholder Engagement and Reporting
- Maintain and regularly update stakeholder contact lists, engagement registers and communication logs
- Support Senior Project Managers in organising and documenting stakeholder briefings, consultation sessions and issue resolution meetings
- Prepare and distribute project related communications as directed by Senior Project Managers
Key Selection Criteria
- Relevant postgraduate qualification in Architecture, Engineering, Construction, Project Management, or a related discipline; or equivalent relevant experience
- 3+ years of experience in project coordination within construction, infrastructure, property or related environments
- Good understanding of project management processes across planning, design, procurement and delivery, and experience using project management and digital collaboration tools
- Strong organisational and coordination skills, with the ability to manage multiple tasks, stakeholders and locations, and to maintain accurate records and documentation
- Effective written and verbal communication skills, with the ability to prepare clear minutes, reports, dashboards and stakeholder updates
- Demonstrated ability to work collaboratively in multidisciplinary teams and build positive working relationships with consultants, contractors and internal stakeholders
- Awareness of health, safety and environmental requirements in construction settings, and commitment to safe work practices and compliance
- Professional memberships and/or certifications in project management or related disciplines are highly regarded
- Ability to display appropriate behaviours in line with the position, RMIT Values and RMIT Leadership Model