Project Secretary cum BD – Chinese Speaking (B&I)

Company Description

Job Description

Qualifications

• College diploma or bachelor’s degree in Chinese Language, Business Administration, Construction or a related field. 1–3 years of experience in interpretation, project coordination, sales support or client service.
• Construction/industrial project experience is preferred.
• Proficient in Word, Excel and PowerPoint. Able to prepare presentations, tender documents, minutes, client trackers and organized electronic records.
• Strong Mandarin and Vietnamese speaking, listening, reading and writing skills. HSK 5 or equivalent practical proficiency is preferred.
• English reading and email skills are an advantage.
• Willing to learn B&I services, construction terminology and commercial proposal processes. Strong organization, interpersonal and follow-up skills.
• Confident communicating with clients, presenting company capabilities and handling confidential information.
• Based in Hanoi, with approximately 50% office-based BD work and 50% project/site support. Available for client visits and travel to Northern Vietnam project sites.

Additional Information

• Provide Mandarin–Vietnamese interpretation during site visits, project meetings and coordination with clients, contractors and SGS engineers.
• Convey information accurately and clarify uncertainties with the responsible person.
• Translate project correspondence, minutes and reports.
• Seek verification of technical terminology and contractual wording from the PM or qualified specialists before issuing approved translations.
• Support project document control and administration.
• Register and archive correspondence and submissions, control revisions and maintain relevant project records, meeting logistics and administrative trackers.
• Prepare meeting minutes and action lists, coordinate project information and follow up agreed deadlines.
• Compile reports from verified team inputs and support handover records as assigned by the PM.
• Support identification of projects and Chinese-speaking prospects in Northern Vietnam.
• Research investors, industrial clients and developers, gather project information and maintain a structured contact and opportunity list.
• Arrange and attend client meetings, introductory visits and networking activities with the BD/management team. Present approved SGS company profiles and B&I services in Mandarin and Vietnamese within trained competency.
• Collect client requirements, project scope, schedules and procurement information. Prepare enquiry summaries and coordinate with BD and technical teams to clarify needs and identify suitable SGS services.
• Support tender participation for Chinese-speaking clients.
• Review administrative requirements, maintain submission checklists, coordinate inputs and compile company credentials, CVs, references and bid documents to agreed deadlines.
• Translate and format proposals, presentations and tender clarifications.
• Support interpretation during bid meetings and commercial discussions, with technical and pricing content reviewed by authorized SGS personnel.
• Follow up enquiries, quotations and tender status with clients under BD guidance. Update CRM/contact records, record next actions and support handover of awarded opportunities to the project team.
• Support approved Mandarin/Vietnamese marketing materials, capability presentations and client events. Maintain reusable company profiles and proposal materials with BD/Marketing, respecting branding and confidentiality.
• Follow the agreed monthly 50/50 project and BD work plan, report workload conflicts early and coordinate priorities with the B&I Manager.
• Observe SGS integrity and site HSE rules; technical approvals and commercial commitments remain with authorized personnel.

Company Description (Duplicate)

WHY JOIN SGS?

• 🌏 A truly global environment – collaborate with international teams and be part of SGS’s worldwide network;
• ⚖️ Work-life balance – enjoy 18 days of annual leave plus 1 day of sick leave per month (up to 12 days per year);
• 💰 Competitive rewards – including a 13th-month salary and year-end performance bonus;
• 🌱 Sustainability in action – contribute to a company where sustainability is embedded in our operations and client solutions;
• 🎓 Continuous learning & development – build your capabilities through structured learning programs and hands‑on experience;
• 🚀 Career mobility – develop your career locally and explore opportunities across SGS’s global network;
• 💙 Well‑being & employee benefits – access health and well‑being programs, employee engagement activities and exclusive benefits available to SGS employees.

BRING YOUR WHOLE SELF TO WORK

• Compensation: VND 15,000,000 - VND 25,000,000 - monthly