WE ARE HIRING!

Position Title: School Project Officer

Department: Admissions and Financial Support

Employment Type: Full-time, Fixed term 12-month contract

Help us reimagine the 21st-century University.

We are Fulbright University Vietnam (“Fulbright”), Vietnam’s first independent, not-for-profit, liberal arts university. We are an expanding international team of educational innovators, with deep roots in Vietnam, strong political and financial backing, and connections to educational institutions around the world. Importantly, Fulbright is committed to serving Vietnamese society through rigorous research and responsible civic engagement.

We seek outstanding faculty and professional staff to join our growing team. Fulbright’s team thrives on a passion for educating the next generation of Vietnamese leaders equipped with the skills to tackle global challenges. We are creative, adaptive, determined with a good sense of humor.

If you want to see Vietnam’s youth meet their greatest potential, join us! Our flagship campus will be located in Saigon Hi-Tech Park (previously District 9). Until phase 1 of campus construction is completed in Fall 2027, we are located at Crescent Plaza, Tan My, Ho Chi Minh City (previously District 7).

About the role

We are seeking a proactive, highly organized, and relationship-driven School Project Officer to support the implementation of strategic school engagement projects and educational initiatives with high schools, education authorities, and youth communities across Vietnam.

This is a project-based role with a fixed term one-year contract. The School Project Officer will be responsible for coordinating project activities, managing stakeholder engagement, supporting project execution, monitoring project performance, and ensuring successful delivery of initiatives involving Departments of Education and Training (DoETs), high schools, teachers, students, and university student volunteers.

Working closely with Admissions, Stakeholder Engagement, Marketing & Communications, Student Affairs, and external partners, this role will contribute to the successful implementation of educational and outreach projects that strengthen Fulbright's presence and impact within the K-12 education ecosystem.

Reporting Lines

Solid reports to: Senior Manager, Stakeholder Engagement

Dotted-line reports to:

List by title positions which report directly to this position: N/A

Roles and Responsibilities

The roles and responsibilities of the School Project Officer include but are not limited to:

Project Management & Execution

Coordinate the day-to-day implementation of assigned school engagement projects and educational initiatives.
Develop project timelines, work plans, stakeholder engagement plans, and implementation schedules.
Monitor project progress, identify risks, and propose solutions to ensure project objectives are achieved.
Coordinate project logistics, including venues, transportation, materials, communications, registrations, and participant management.
Support project budgeting, procurement processes, and vendor coordination as required.
Prepare project documentation, meeting minutes, reports, and project updates.

Government & School Relations

Build and maintain productive working relationships with Departments of Education and Training (DoETs), school leaders, teachers, counselors, and education stakeholders.
Coordinate project approvals, communications, and implementation processes with provincial and municipal education authorities.
Support meetings, workshops, site visits, and partnership activities with education agencies and school representatives.
Ensure project activities comply with requirements and expectations from relevant authorities and educational institutions.
Serve as a key point of contact for project stakeholders throughout the project lifecycle.

Student, Youth & Community Engagement

Coordinate activities involving high school students, university students, youth leaders, and volunteers.
Support recruitment, onboarding, scheduling, and communication with project participants.
Facilitate workshops, training sessions, competitions, outreach activities, and educational events.
Maintain regular communication with participating schools and student communities.
Ensure positive participant experiences throughout project implementation.

Event & Program Operations

Support the planning and execution of project-related events, conferences, forums, school visits, roadshows, and capacity-building activities.
Coordinate participant registration, invitation management, attendance tracking, and event logistics.
Work closely with internal teams to ensure seamless event delivery and stakeholder experience.
Support post-event evaluation and follow-up activities.

Stakeholder Coordination

Coordinate closely with Admissions, Marketing & Communications, Student Affairs, faculty, and external partners.
Liaise with project sponsors, consultants, schools, and community partners when required.
Maintain clear communication among stakeholders and ensure timely follow-up on project actions.
Support cross-functional collaboration to achieve project goals.

Reporting & Performance Monitoring

Maintain project databases, stakeholder records, and activity tracking systems.
Monitor and report project KPIs, participation metrics, engagement results, and project outcomes.
Prepare project progress reports, stakeholder updates, and impact reports.
Collect and analyze feedback from schools, teachers, students, and partners.
Track project budgets and expenditures and support financial reporting requirements.
Prepare post-event and project outcome reports, including lessons learned and recommendations.

Other duties:

Contribute to the continuous improvement of project management processes and stakeholder engagement practices.
Support additional Admissions and Stakeholder Engagement initiatives as assigned.
Perform other duties consistent with the objectives of the role.

What we look for

Education:

Bachelor's degree in Education, Communications, Public Relations, Project Management, Business Administration, Social Sciences, or a related field.

Essential Experience:

1-3 years of experience in project coordination, program management, education outreach, stakeholder engagement, or event management.
Experience working with schools, educational organizations, NGOs, youth programs, or community initiatives.
Experience coordinating multiple stakeholders and managing project timelines.
Excellent communication skills in both Vietnamese and English.

Preferred Experience:

Experience working with schools or government agencies.
Experience organizing educational projects, student competitions, workshops, or school engagement initiatives.
Experience working directly with teachers, counselors, students, and youth communities.
Experience managing education-related grants or social impact projects is an advantage.

Knowledge, Skills and Abilities:

Strong project management and organizational skills.
Excellent stakeholder management and relationship-building abilities.
Ability to engage effectively with government agencies, school leaders, teachers, students, and parents.
Strong communication, presentation, and facilitation skills.
Ability to manage multiple projects and deadlines simultaneously.
Strong problem-solving and coordination skills.
High attention to detail and follow-through.
Proficiency in Microsoft Office (Excel, PowerPoint, Word).
Familiarity with CRM, project management, and reporting tools is an advantage.
Willingness to travel for project activities and school visits across Vietnam.

What we offer

Opportunity to join a passionate team who shares the belief in the transformative power of education and values the unique opportunity to create a new university.
Opportunity to participate in public talks, workshops, seminars, as well as other enriching activities at Fulbright.
A dynamic, innovative, and professional work environment.
Intensive English-speaking environment.
Competitive salary and high-end insurance schemes for employees and direct family members.
Professional development opportunities.

How to Apply

To see all job listings, please visit our list of vacancies: https://fulbright.edu.vn/join-us/
All applications must include evidence that addresses the mandatory requirements.
Fulbright University Vietnam employs Interfolio to manage the application process.
Need help? Please visit Interfolio Product Help: https://product-help.interfolio.com/m/27438 or contact Talent Acquisition team at: jobs@fulbright.edu.vn

Organizational Accountabilities

FUV is committed to the health, safety and wellbeing of its staff members. FUV and its staff members must comply with a range of Vietnamese legal and regulatory requirements, including foreign investment & business, import & export, contracts & commerce, banking, finance & foreign exchange, labor, taxation, land & premises, environment, and immigration. FUV expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

FUV is an Equal Opportunity Employer and committed to foster a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. Please visit this page for our statement on Diversity: https://fulbright.edu.vn/statement-of-diversity/

School Project Officer

Mô tả công việc