Senior Coordinator, Research Proposals

Overview

What We Offer

• Competitive remuneration VND package for Vietnamese candidates.
• 13th month Tet bonus.
• Private health insurance for you and your family, plus personal accident insurance.
• Generous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet holidays).
• Professional development and career advancement.
• Access to state‑of‑the‑art facilities and resources.
• A vibrant and diverse campus life.

Position Summary

• Coordinating the Vietnam Research Grants (VRG) scheme and supporting researchers to identify and pursue external funding opportunities.
• Providing advice on eligibility, funding requirements and proposal submission processes.
• Coordinating internal proposal routing and approvals, ensuring required institutional documentation, signatories and certifications are secured.
• Maintaining accurate proposal records and data using Elements, RMIT’s research grant management system.
• Building relationships with researchers, Schools and professional service units across RMIT Vietnam.
• Working with the R&I Research Proposals team, RMIT Europe and other relevant teams on collaborative bids.
• Contributing to research funding reporting, training and orientation activities.

Key Accountabilities

• Lead the pre‑award coordination of the VRG scheme, including developing and updating the scheme timeline, guidelines, application templates and related documentation.
• Identify, assess and promote external research funding opportunities, advising researchers on eligibility and alignment with RMIT Vietnam research priorities.
• Coordinate the internal routing and approval of research proposals in accordance with University procedures.
• Manage stakeholder relationships across RMIT Vietnam, including Finance, Accounting, Legal and School administration.
• Maintain current knowledge of evolving national regulations, funding policies and University research administration procedures.
• Develop, document and maintain standard operating procedures, training materials, templates and campus communications.
• Provide support and organise training sessions for both internal and external proposal processes.
• Serve as backup to Senior Coordinator Awards Management as needed.
• Perform other duties as required within the Office for Research & Innovation.

Key Selection Criteria

• Bachelor degree or above.
• At least 3 years’ experience in a relevant field; knowledge of research services and/or experience in administration or coordination support of grants or international development projects is preferable.
• Highly developed interpersonal, verbal and written communication skills.
• Experience in interpreting complex guidelines and a high level of attention to detail.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Excellent organisational and time‑management skills, with a proven ability to manage multiple tasks and reprioritise workloads to meet competing deadlines.
• Proven analytical and problem‑solving skills and the ability to contribute to continuous improvement projects.
• Proficiency in MS Office suite, online systems and information management systems; experience with Elements or similar research management software is preferred.
• Well‑developed skills in providing secretariat support, including the preparation of templates, minutes, agendas, reports and other related documents.
• Appointment to this position is subject to passing a Working with Children check.
• Ability to display appropriate behaviours in line with the position, RMIT Values and RMIT Leadership Model.