Mô tả công việc
Office Operations & Reception
- Professionally manage the reception desk, welcome and assist guests, partners, and employees
- Manage meeting schedules, meeting rooms, and support meeting room equipment operation when needed
- Proactively receive correspondence, documents, parcels and deliver to the right person in a timely manner
- Monitor, inventory and manage office equipment and assets; coordinate to resolve issues as they arise, propose ad‑hoc repairs
- Monitor and inventory office supplies and consumables; make monthly purchase proposals
- Support data entry and maintain databases related to office operations
- Ensure reception and office areas are always neat and professional
Stakeholder & Vendor Management
- Work with Building Management in registering forms/documents related to office operations
- Support and coordinate with vendors and service providers for service delivery
- Monitor service quality and support vendor performance evaluation
Event Organization & Internal Activities
- Participate in planning and organizing company events and internal activities
- Support logistics, venue setup and on‑site coordination for events
- Track budget and event organization costs
- Collect and analyze feedback after events, propose improvements for future events
Project Support & Cross‑functional Collaboration
- Coordinate with other teams (HR, Finance, Operations) on joint projects
- Support the team with special tasks and ad‑hoc work as required by management
REQUIREMENTS
- Students currently enrolled or not yet graduated in Business Administration, Human Resources Management, Office Administration, English Language or related fields
- Proficient in MS Office (Word, Excel, PowerPoint). Knowledge of Canva is an advantage
- Basic English communication skills (reading comprehension and speaking)
- Good organizational and time management skills
- Basic data and numerical analysis skills
Soft Skills
- Good communication and problem‑solving skills
- Professional customer service attitude
- Teamwork and cross‑functional collaboration abilities
- Logical thinking and problem‑solving capabilities
Work Attitude
- Proactive, responsible and meticulous in work
- Flexible, willing to learn and quick to absorb knowledge
- Enthusiastic, dynamic and motivated to improve
Location
On‑site – Ho Chi Minh City, Vietnam