Workplace Experience Sr Coordinator

About the Role:

What You’ll Do:

• Manage the general day‑to‑day running and administrative duties of all office equipment
• Interface with the landlord for provision of services in lease
• Assist in scheduling meetings and conferences
• Manage the internal planting and external‑landscaping suppliers
• Manage all aspects associated with the existing cleaning contractors and their services
• Waste Management, to include general building refuse, skips and recycling
• Management of all access control systems that will include visitor passes, employee passes, card reader access and all related contracts etc. Check‑in and check‑out of employees
• Manage day‑to‑day postal duties and be point of contact for any queries
• Manage all work orders created on Service Insight relating to the sites and delegate accordingly ensuring that the SLA is met
• Assist Facilities Manager to tender/negotiate/contracts with Service Suppliers
• Manage vendor relationships and train vendors on work order and billing procedures
• Basic accounting and bookkeeping for facility/admin invoices; code and allocate to responsible Cost Centres, check invoices. Raising PO, payment request in the system and follow up
• Assist in the preparation of operating and capital budgets
• Identify quality improvements in processes and procedures and implement where necessary
• Co‑ordinate and supervise preventive maintenance relating to the HAVC / ACMV installation, equipment and other related operating functions, such as housekeeping, landscape maintenance, security cameras, roller shutters, dock levelers, turn‑stiles, lifts, etc (if any)

What You’ll Need:

• At least 5‑year experience in relevant roles as Facilities/ Property/Admin
• Excellent accuracy and attention to detail
• Good oral and written communication skills – including the ability to write routine reports and correspondence, respond to common inquiries or complaints from clients, co‑workers, and/or supervisor, and effectively present information to an internal department and/or large groups of employees
• Good at English in verbal and writing
• A basic knowledge and understanding of finance are required
• Working knowledge of facilities maintenance and operations
• Strong computer skills to operate various technical computer systems. Proficiency in Microsoft Office software to include Word, Excel, PowerPoint, and the Internet
• Demonstrated ability in integrated logistical planning of facilities‑related projects. Skill in planning and coordination of complex assignments and projects across multiple organizational units
• Ability to organize workflow and coordinate activities within the office and other departments
• The ability to work under pressure and handle stressful situations
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages
• Excellent customer service skills are required as first point of contact for clients

About CBRE Group, Inc.